The "Administrative Simplification" Act just became a documentation and record keeping nightmare.

HIPAA requires that covered entities maintain proper documentation of disclosures of PHI, patient authorizations, whether or not the ‘Notice of Privacy Practices’ has been given to the patient, special requests from the patient such as request for restrictions to PHI, request for confidential communications, etc.

In addition, a covered entity is also required to maintain proper documentation of:
 

  The HIPAA Privacy training given to its workforce
  The confidentiality agreements signed with the workforce
  The agreements signed with its Business Associates

HIPAA requires that these records, particularly those of the disclosures, be maintained for a period of 6 years.

Given the above, a healthcare organization must pay attention to all the minute details of the law in order to be truly HIPAA compliant. This can be a daunting task. Keeping paper records is subject to errors and omissions, it is not secure and makes accountability extremely difficult.

To solve these problems and to manage the accountability of Privacy compliance, IGI has developed HIPAAccounts.   HIPAAccounts is easy to comprehend and has user-friendly screens.  Best of all, it can be interfaced with legacy Hospital Management Systems or Medical Records Management Systems to eliminate double entry.  It can also be enhanced to store medical records electronically.  HIPAAccounts is a secured, multi-user, Client-Server application that can work with any  relational database.  It has a flexible architecture that allows it to be customized based on the business processes followed by your organization.  HIPAA documentation requirements are very demanding and if not complied with properly, can lead to investigations and severe penalties by the Office of Civil Rights (OCR), the chosen enforcement agency for HIPAA privacy.  Based on this, it is critical that you make the decision now to start documenting and storing the data securely.  HIPAAccounts is your best solution for this!

For more information or to request a demo of HIPAAccounts, email to info@igihealth.com or call 732.271.0600 x1513.